Contact Us & Tell Us About Your Move! Call On 1-877-485-6683 | 1-877-485-(MOVE)

Office Move Checklist

EIGHT WEEKS BEFORE MOVE

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Approve new furniture layout for private offices
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Approve new furniture layout for common areas
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Confirm delivery dates for new furniture
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Issue RFP to potential movers
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Select move team/department coordinators
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Recommendation to Award to mover

FOUR WEEKS BEFORE MOVE

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Present to employees
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Present building information to employees
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Notify vendor re: copier
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Notify vendor re: coffee service
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Notify vendor re: water service
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Notify vendor re: postage meter
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Notify vendor re: plants
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Notify magazines/newspapers
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Notify vendors with standing orders & pick-ups
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Notify post office of address change
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Order change of address cards
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Develop list for change of address cards
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Order stationery and business cards
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Confirm date with movers
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Reserve loading dock & elevators
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Freeze changes on seat assignments
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Assign move codes
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Identify locations for printers/fax machines

SIX WEEKS BEFORE MOVE

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Meet with team and assign responsibilities
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Select mover
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Identify insurance requirements for move weekend
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Obtain insurance certificate
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Confirm incoming new extension numbers
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Finalize seat assignments
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Assign extensions/direct dials
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Notify insurance carrier of relocation
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Order new services (cleaning, landscaping)
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Notify insurance carrier of relocation

THREE WEEKS BEFORE MOVE

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Provide move instructions to employees
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Provide recycling bins for file purge
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Provide trash bins
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Identify locations for packing materials
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Update address on your website

ONE WEEK BEFORE MOVE

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Deliver boxes and labels
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Distribute access cards/IDs
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Prepare emergency contact list
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Phone training for employees

TWO DAYS BEFORE MOVE

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Label origin and destination for movers
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Deliver additional boxes and labels
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Confirm all vendors and times

MOVING DAY

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Place orientation packages at destination
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Hang whiteboards/artwork
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Remove excess furniture
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Remove crates & packing materials

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    Contact Us & Tell Us About Your Move! Call On 1-877-485-6683 | 1-877-485-(MOVE)