Office Move Checklist

8 Weeks Before Move

Approve new furniture layout for private offices
Approve new furniture layout for common areas
Confirm delivery dates for new furniture
Issue RFP to potential movers
Select move team/department coordinators
Recommendation to Award to mover

6 Weeks Before Move

Meet with team and assign responsibilities
Select mover
Identify insurance requirements for move weekend
Obtain insurance certificate
Confirm incoming new extension numbers
Finalize seat assignments
Assign extensions/direct dials
Notify insurance carrier of relocation
Order new services (cleaning, landscaping)
Notify insurance carrier of relocation

4 Weeks Before Move

Present to employees
Present building information to employees
Notify vendor re: copier
Notify vendor re: coffee service
Notify vendor re: water service
Notify vendor re: postage meter
Notify vendor re: plants
Notify magazines/newspapers
Notify vendors with standing orders & pick-ups
Notify post office of address change
Order change of address cards
Develop list for change of address cards
Order stationery and business cards
Confirm date with movers
Reserve loading dock & elevators
Freeze changes on seat assignments
Assign move codes
Identify locations for printers/fax machines

3 Weeks Before Move

Provide move instructions to employees
Provide recycling bins for file purge
Provide trash bins
Identify locations for packing materials
Update address on your website

1 Week Before Move

Deliver boxes and labels
Distribute access cards/IDs
Prepare emergency contact list
Phone training for employees

2 Days Before Move

Label origin and destination for movers
Deliver additional boxes and labels
Confirm all vendors and times

Day Of Move

Place orientation packages at destination
Hang whiteboards/artwork
Remove excess furniture
Remove crates & packing materials

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Contact Us & Tell Us About Your Move! Call On 1-877-485-6683 | 1-877-485-(MOVE)